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CROMARTY COMMUNITY
INDOOR TENNIS CENTRE (CCITC)
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FUNDING REQUEST TEMPLATE
"We Are Shovel Ready and Eager To Build" TO: ......................... FROM: Eric Krause Mailing Address: DATE: February 3, 2009 Hi: I am sending you a description (details below) concerning the project of the CCITC, a tax-exempt Sydney-based charitable organization, registered with the Canada Revenue Agency (CRA), to build the first indoor facility in Cape Breton designed exclusively for the game of tennis. The CCITC, a public hub resource serving the entire CBRM, will be available to the public on an affordable, first come, first served basis, but even more, will also advance education by providing tennis lessons to students as a component of a school curriculum, and by offering training courses for tennis coaches, officials and instructors. It will also relieve conditions associated with aging by providing tennis programs for the aged; and it will afford relief to persons with disabilities by developing and implementing tennis programmes for the disabled. We are estimating that our tennis facility, which will be located in a pre-engineered steel building of our construction at the Sydney Airport Authority (with hook-ups for sewer and water available and nearby), will cost $600,000 minimum to erect and place in operation. At the Sydney Airport site we have negotiated a 25-year (renewable) lease on favourable terms. Below, please find details concerning our project: I History
V Class C Estimate I HISTORY On May 16, 2006, the Cromarty Tennis Club (founded 1902) passed a supportive motion encouraging the creation of a non-profit society to be known as the "Cromarty Community Indoor Tennis Centre" (CCITC). As an autonomous entity the CCITC exists independent of the Cromarty Tennis Club in all aspects including financial and organizational. A second motion of the Cromarty Tennis Club then suggested that the CCITC seek charity status with the Canada Revenue Agency (CRA), and on February 12, 2008 the CRA granted its request. Upon receiving this standing, the CCITC sought out land within the CBRM. On December 15, 2008, after an exhaustive search which ultimately led the Centre to the Sydney Airport Authority, also a non-profit community-minded Society, its Board granted a request for a long term property lease. Following that, on January 14, 2009, the Public Services Committee of CBRM council gave its full support to the CCITC and its announced project. II MISSION STATEMENT For the Cromarty Community Indoor Tennis Centre (CCITC) to raise funds to construct, maintain, and operate Cape Breton’s first indoor facility (one doubles court) designed only for tennis. An all-season operation, the Centre will feature programmes that without exception will be CCITC run and designed. Where practical, that design will meet Tennis Nova Scotia, or Tennis Canada standards. Built exclusively for the benefit of the public, with a particular focus on the young, old, and the challenged, the Centre will provide a summer/winter playing venue for all levels and ages of tennis players, from novice through seasoned. It will encourage high public user participation rates through an affordable hourly rate - first come, first serve - and educational group clinics. It will stress that its cushioned court is state-of-the-art and exceptionally physically friendly, to draw in the older player who might hesitate to participate otherwise. An inside walking track will also be available. The CCITC has undertaken its charity donation drive online (CanadaHelps.org) and is issuing official receipts which will ensure that eligible donors will benefit from all the tax incentives associated with gifting to a registered charity. Income tax receipts will be issued immediately. III PROPOSED BUILDING - SHORT VERSION
- Closely resembles the proposed facility - The prime goal of the CCITC is to ensure the successful construction and the on-going operation of a public indoor tennis facility, while meeting all of the charitable and ancillary activities as described in the seven objects of the Society. For a $600,000 capital investment, the minimum amount necessary to achieve the prime goal, the facility would take a certain basic, cost-effective, form. Naturally, a greater investment would produce additional enhancements, such as a larger building, extra tennis courts, full running track, year-round air-conditioning, etc. The proposed building, located at the Sydney Airport Authority (with nearby sewer and water for our site readily available), will serve up the standard four walls, a white ceiling, indirect green court lighting, a superior insulated green envelope, an economical green heating system, basic washroom facilities (attached), and a first class alternate-style cushioned tennis court as follows:
- Note: A maximum of six progressive children's (ages 5-7, 7-9 and 8-9 year olds) practice courts will be set upon the standard-sized cushioned doubles court as required - Note: A cushioned walking track will circle the interior perimeter - Note: Spectator arena seating available around the interior perimeter for viewing events
The CCITC will be located within easy school bus distance from every educational institution, close to all urban and rural communities by automobile, and adjacent to a scheduled public bus service with plans for a future stop directly at the facility. Some distance examples:
IV SOME ASSESSMENT FACTORS 1. "Increased Sport and Physical Recreation Opportunities" To wit:
___________________________________________ 2. "Community Benefit/Impact" The Cromarty Community Indoor Tennis Centre (CCITC), an approved Canada Revenue Agency (CRA) charity is presently raising funds to construct, maintain, and operate Cape Breton’s first indoor facility (one covered doubles court) designed exclusively for tennis. It will be located at the Sydney Airport Authority (a non-profit society). The proposed building is described in detail at http://www.cromartytennis.ca/ccitc/CCITCBuildingShortV.html . Built exclusively for the benefit of the public at large, and serving as a hub facility for the entire CBRM, the CCITC will place a particular focus on the young, the old, the challenged, and those unfamiliar with the game of tennis. It will provide a summer/winter, healthy lifestyle playing venue for all levels and ages of tennis players, from novice through seasoned. It will encourage high public user participation rates through an affordable hourly rate - first come, first serve - and educational group clinics. It will stress that its state-of-the art cushioned court is exceptionally physically friendly, to draw in the older and challenged player who might hesitate to participate otherwise. The Centre will stress public instruction, at both an hourly and clinic level. At the hourly level, CCITC trained local staff will provide tennis advice, knowledge, practical tips, and even racquets upon the asking, at no additional charge. In addition, the Centre will target the younger public, through assorted winter and summer group clinics. It will maximize the number of operating hours to what is practical. In particular, the Centre will concentrate on winter school, winter after school, and winter junior development programmes based on Tennis Canada training, instructional, and skills upgrading criteria. Winter coaching clinics would be another priority, as would other community group initiatives, such as wheelchair and mixed senior (plus 55) play. Our Charity Goals
The following organizations have provided particular support:
___________________________________________ 3. "Needs Assessment" As Cape Breton’s first indoor facility designed only for tennis, the CCITC will increase the physical activity and overall well-being and health of an island population within an unique setting hitherto only available on the mainland and elsewhere in Canada. Thus, while inclusive of all, yet focusing on the young, the old, and the challenged, the facility will also emphasize, in its design and programming, an enhanced accessibility (including wheelchair access). The CCITC will stress physical activity amongst a client base clearly in need of public direction, will mobilize a community looking desperately for increased infrastructure capacity, provide a safe environment in an ever dangerous world, increase public awareness of the need for physical activity, and provide proof that its programming has beneficial personal and community outcomes. The possibility is real that a popular CCITC (one court), given its relatively inexpensive capital outlay, would spawn satellite facilities (one court) in other local communities within the CBRM. The distance required to travel to the first CCITC might raise this demand. Clearly, the executive of the CCITC would encourage such an outcome. In the past, arrangements for winter tennis - be it by the Cromarty Tennis Club, or private members initiative - whether in warehouses in Sydport or on the North Side, or at CBU, drew substantive numbers of players of all ages. Willing as they were to play in makeshift surroundings, these locations represented a clear need and crying out for a proper facility. In particular, they speak to an aging Cape Breton population seeking physical experience as a significant life choice on an island where such choices are limited, relative to other Canadian places. ___________________________________________ 4. "Project Planning" The following from the local community have been very helpful to our planning process:
The construction schedule and the project management are as follows:
Funding in place is as follows:
___________________________________________ 5. "Long Term Sustainability" Although the CCITC has existed since only 2006, the Cromarty Tennis Club (CTC), whose members the CCITC will draw upon for their experience, proven volunteerism and participation, has been an uninterrupted success in Sydney since 1902. Their list of accomplishments, which are legendary, has included a strong, sustainable annual, summer outdoor after-school and junior programme. They also support a growing retiree and friends programme that encourages outdoor tennis play throughout the year (including the winter months when possible) for the older player. Clearly the Cromarty Community Tennis Centre will be a valuable asset to which the membership of CTC and other CBRM tennis clubs will turn, particularly during the winter and inclement days. The Cape-Breton-Victoria Regional School Board has developed a very successful healthy life styles programme with Ski Ben Eoin that is linked to its physical education curriculum, in which they stress it important that children participate. We have been advised that our facility could receive the same treatment once our structured programme is in place. This is because it will stress the same goals and even more, and also is inclusive of physically challenged children. As at Ben Eoin, there would be a cost recovery charge-back to the participant. Since the design of the facility meets Tennis Canada standards, and as well has room for perimeter seating, it will encourage exhibition matches involving professionals in support of our charity programmes. For example, the "Raising a Racquet for Kids" is an annual fundraiser where for example current world doubles #1 player, Daniel Nestor & rising Canadian star, 20 year old Peter Polansky have appeared. Another example is where Tennis Canada is mandated "to lead the growth, promotion and showcasing of the sport of wheelchair tennis in Canada, build a system that helps produce world class players, and foster the pursuit of excellence for all. " As a consequence, Tennis Canada recognizes the impact a tennis chair has on the enjoyment of challenged players and on the general progression in the sport, and thus has a lending programme to provide quality used tennis chairs to programs such as ours. Our facility also includes an interior walking track which will attract another type client during the winter months. This facility is also new, and comes with a number of long-term warranties. For example, the structure itself comes with 25 and 50-year warranties. Revenues will certainly support at least one full time manager, and one part-time assistant, with an array of volunteers available to lessen the load and provide expertise training. List of some of the community organizations that will use the facility:
In other words, long term sustainability will not be a problem. ___________________________________________ 6. "Resourcefulness" The list of public, not-for-profit, and private partners that in particular support the CCITC project are as follows. Included below are their contributions and the nature of the agreement between each of them and the CCITC:
___________________________________________ 7. "Our Commitment" The internal commitment of the CCITC will certainly be strong.
V CLASS C ESTIMATE Proposed Building and Tennis Court - At The Sydney Airport Authority
Total: $600,000 Note: A successful tender on a turnkey facility (but not including the tennis court) might produce a measurable savings in cost. Also, we expect some savings in some in-kind volunteer labour and materials from the local business community.
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http://www.novasports.com/tencrt.htm
AERIAL ONE: SYDNEY AIRPORT AUTHORITY LOCATION
___________________________________________ AERIAL TWO: SYDNEY AIRPORT AUTHORITY LOCATION
PROJECTED YEARLY OPERATIONAL REVENUES AND EXPENSES (1) Revenues Revenue Projections, Source of Funding, and Profitability Analysis The goal of this public facility is to generate sufficient revenue to cover off a 12-month operating expense of lights, heat, security, maintenance and staff. This building will not incur any initial amortized capital costs. (A) Maximum Revenue Stream Possible Maximum revenue projections could be based on a 360 year 17-hour day player operation, or 6120 operational hours per year, with the user fee rooted in singles and doubles play. For example:
In this scenario, a profitability analysis would need to consider that all of these hours would incur an hourly player-required lighting cost. Furthermore, the 208 17-hour winter playing days (November 1-May 31) would attract 3536 of player-required heating costs, with another 1456 hours of building-required heating costs when the public facility was not operational late at night and early in the morning (i.e. 7 additional hours per day). (B) Proposed Revenue Stream A reasonably priced November 1-May 31 winter programme just by itself would offset total yearly operational costs, and that any funds generated by a summer indoor programme (June 1 - October 31) would be gravy. For example, during the winter session, the number of available hours (less 4 storm days) would be as follows:
Clearly, given a reasonable per hour charge, one would expect prime hours to be fully booked and off-hours booked to a lesser degree. Adding the actual results of the two bookings together, a winter court fee as low as $10.00 per hour (and certainly $20.00) could conceivably meet all operational obligations for the entire year! From a player's perspective, a low winter hourly charge would encourage multiple sessions per week (whether singles or doubles), whereas a higher charge would obviously discourage both multiple per-week and singles play. (C) Fees The Centre will charge an hourly, tennis booking fee, first come, first serve, at all times excepting when the Centre is meeting its charity community tennis mandate with these programmes pre-scheduled on its website. The summer outdoor operation at the Cromarty Tennis Club has successfully sustained itself now for many years with a relatively low membership fee, with an active volunteer participation, and with some key staffing grants. The summer indoor public facility (which will utilize hourly rather than yearly membership fees) should have a similar goal in mind - i.e. low hourly rates, active volunteers, staffing grants. In the winter, highly motivated recreational and competitive players, as well as large playing families - competing over one court - will want two to three sessions per week. In essence, this is a multiple participation use that must be encouraged through an affordable hourly rate. An economically-sound indoor user regime might then take the following format:
(D) Cost-Recovery Winter School, After-School, and Junior Development Tennis Programmes A winter school tennis programme should be designed as an option for those now using the existing Ski Ben Eoin school programme. For example, youth/school ski program rates there range from a weekend charge of $27.00 for a lift pass, lesson and rental to a $3.00 charge for a midweek lesson only. In particular, the tennis programme should concentrate on midweek bookings so as not to intrude upon the more popular tennis weekends. During this midweek period, the ski program charges $20.00 for a lift pass, lesson and rental and $3.00 for a lesson only, fees with which a public indoor facility could easily compete. A separate winter "after-school" tennis programme modeled upon the Cromarty Tennis Club's summer one might be quite popular as well. A winter junior development programme, separate from the above school programmes, designed to fast-track the CBRM's best players to national prominence is a must. Presently these players are at a national disadvantage during winter months as they have no place to maintain and increase their skills. Within the cost-recovery aspect of the winter school programme, there would certainly be sufficient funds to entice a retired player(s) as manager/instructor and a part time assistant manager/Instructor to provide the required lesson and supervisory component; Similarly there would be enough for a stipend to entice a local players of a national calibre to provide the required lesson and mentor component for a junior programme. (E) Extraordinary Club Closed Programmes Specialized programmes designed to raise Cromarty Community Indoor Tennis Centre money (e.g. private lessons, exhibition tournaments, etc.) would not be deterred by the whims of weather and could thus be quite appealing because of the certainty of an event being held. (F) Alternate Uses Other groups, such as yoga, are known to be looking for an inexpensive, reliable public facility where to hold their programmes. (G) Yearly Operating Grants The Province or CBRM might be willing to match the summer grant amount for a winter programme if it included a junior and school programme. Any winter fitness programme that the Cromarty Community Indoor Tennis Centre might run during the winter in association with schools might be eligible for a provincial or federal grant, now or in the future. (H) Donations and Bequests Tax deductible donations and bequests are now possible throughout the year since the Centre is a registered non-profit charity. (I) Corporate Sponsorships Sponsorships are an integral part of the marketing and promotional activities of many companies, including RBC which promotes amateur sports. _________________________________ 2. Expenses Expense Projections Note: A Yearly Operating and Staff Grant(s) Could Reduce Overall Costs
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